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Municipal Government · 2024
Digi Docs DMS — Kota Nagar Nigam
Document Management
Document management system digitising municipal records, approvals and secure retrieval for Kota Nagar Nigam.
Document indexingApproval workflowsSearch & retrievalAccess control
The challenge
Decades of physical files made retrieval slow and risked permanent loss of records.
Our approach
- 01Structured digitisation with department-wise metadata and indexing.
- 02Approval workflows mirroring the existing file-movement chain.
- 03Permissioned search so staff only see records within their remit.
Outcome
Records retrieved in seconds instead of hours.
Clear custody trail for every document.
Physical storage dependency sharply reduced.
More work
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